Executive Personal Assistant at Treated Timber Products

South Africa, Pietermaritzburg

From January 2014 to present

Executive Personal Assistant to the Managing Director. Provide administrative assistant support to Managing Director in any company related matters as well as a private hands-on assistant for his wife and personal life. Assist with personal shopping and errands for MD and his wife. Manage urgent requests as and when required on a company and personal basis. Manage executive calendar, ensure it is optimally managed for internal and external meetings and duties. Communicate meetings and other appointments to executives and ensure no scheduling conflicts. Scheduling and planning of executive meetings and events. Co-ordinate and book appropriate travel arrangements, including domestic and international travel itineraries and visas. Assist with overseas customer’s bookings and reservations. Receive all MD’s emails, ensure a high response rate to emails, messages, and other communications. Within prescribed mandate send emails on behalf of MD. Ensure and maintain the confidentiality of all appropriate communications and documentation. Track and help drive completion of key deliverables, proactively communicate status with executives and follow up on outstanding items until completed. Create, edit and prepare presentations, graphs, spreadsheets, and documents. Create and maintain a database with contacts, telephone numbers, and e-mail addresses. Manage and reconcile personal bank accounts and credit cards. Pay and manage all personal payments. Submit and manage all medical aid requirements, claims, forms, and payments. Arrange, order and assist with making staff lunch provided by the company when needed. Manage collation of information as requested. Implement and manage filing system. Manage and do monthly shopping for orphanage school supported by the company as well as managing the school’s two staff members. Manage all leave, pension and medical aid requirements for MD’s three home staff members.

Personal Assistant to CEO at Honeydew Dairies

South Africa, Nottingham Road

From June 2011 to December 2013

Personal Assistant to CEO – assisting with all aspects of the company where needed. Managing the CEO diary, appointments, calls, and all travel arrangements. Payment & Reconciliation of personal accounts and matters Management & supervision of cleaning staff & reception staff Office equipment and orders Security Liaising with the security company and dealing with day-to-day issues Marketing/ Promotions Website Maintenance / Sponsorship Liaison/ Function Coordinator Brand Management All aspects of product labels and product listings Export Orders Customer liaison, paperwork, and orders for Export SOP Documents Control and update of all Standers Operating Procedures for factory Reports Responsible for month end reports and sales reports Logistics Controlling all aspects of Kubanda Logistics, the CEO’s independent Logistics Company with a fleet of 8 long haul trucks. Coordinating loads and return loads, constant contact with the drivers, all debtors, and creditors. Creating invoices, statements, etc. on Pastel. Process all payments, handling insurance and all claims.

HR & Personal Assistant at Sunfield Home Howick

South Sudan, Howick

From September 2008 to May 2011

Personal Assistant to General Manager & HR Administrative: Attending to incoming correspondence for the Home, replying to general enquiries. Screening and handling all staff vacancy and applications. General Secretarial duties as well as all Directors requirements, Board minutes and correspondence. Resident applications and files. Marketing: All advertising & marketing for the Home. Presentations/ Monthly Newsletter. Organizing and assisting with yearly Home Fundraising Functions. HR: Attending to all staff records, issues, and salaries. Disciplinary procedures, hearings, etc. Staff pension, leave appointments, resignations & WCA. Labour Issues: Assisting with the Department of Labour issues. Health & Safety: Compiling and controlling all Health & Safety manuals/requirements. Payroll: Processing & handling all salaries on Pastel. UIF & PAYE returns. Creditors: Paying creditors and reconciling of accounts as well as handling all Petty Cash for the Home. Government Dept: Attend all Dept of Health & Social Development meetings and attend to monthly reports and requirements.

Marketing & Sales at Hans Merensky Holdings

South Africa, Pietermaritzburg

From June 1999 to September 2008

General Office Duties.Filing, Typing, minute taking, etc. Travel arrangements / Petty Cash/ Creditors & payments. Office Management – office supplies, refreshments, supplies etc. Staff records – leave, medical aid, petrol cards & medical aid. Sales & Orders. Capturing & updating all sales orders on Accpac, distribute DN’s All sales reports / Customer credit limits / Assist with Export Office Accounts/ Petty Cash/ Function Coordinator/ Stationery & Office Supplies Sales for Eastern Cape Generating customer orders on the ACCPAC system and KZN Regions as Maintaining a customer database with specifications in terms of volume and mix well as Hardwoods Maintaining and updating order and delivery schedules Controller Following up mills on customer orders and give status reports to Account Managers & customers Monitoring the supply of timber against available credit limits Preparing relevant documentation for customer claims against invoicing Generating crystal reports daily Providing Account Managers with sales figures daily. Events coordinating for annual events e.g. Annual Customer Golf Day, Fundraising, etc. Liaison between the Customer, Sawmill and Accounts Managers All Sales Statistics