Cathleen Kleb
Virtual/Personal Assistant
South Africa, Pietermaritzburg
Virtual Assistant, Calendar Management Assistant, Data Entry, Typing, Excel Expert, Logo Designer, Brochure Design, Social Media Marketing
Virtual Assistant | 12 $/h |
Calendar Management Assistant | $/h |
Data Entry | $/h |
Typing | $/h |
Excel Expert | $/h |
Logo Designer | $/h |
Brochure Design | $/h |
Social Media Marketing | $/h |
Mon | Tue | Wed | Thu | Fri | Sat | Sun | Time |
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07:00 |
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08:00 |
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09:00 |
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10:00 |
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11:00 |
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12:00 |
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13:00 |
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14:00 |
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15:00 |
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16:00 |
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17:00 |
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18:00 |
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19:00 |
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20:00 |
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21:00 |
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22:00 |
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23:00 |
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00:00 |
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01:00 |
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02:00 |
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03:00 |
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04:00 |
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05:00 |
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06:00 |
Personal Virtual Assistant. Working remotely, I am able to assist and work with any Company offering hands-on exceptional Personal service. With more than 10 year's experience as Executive Personal Assistant as well as positions in HR, Marketing and Sales, I have a lot to offer. Very tech savvy and creative and resourceful. What I do not know, I learn and get the job done. I am highly self-motivated, possess an unquestionable level of integrity in handling sensitive information and display the utmost professionalism when dealing with clients and peers. I love a challenge, enjoy a full busy day and take pride in my work.
Virtual Assistant
12 $
Calendar Management Assistant
$
Data Entry
$
Typing
$
Excel Expert
$
Logo Designer
$
Brochure Design
$
Social Media Marketing
$
English
Fluent
Afrikaans
Fluent
Executive Personal Assistant at Treated Timber Products
South Africa, Pietermaritzburg
From January 2014 to present
Executive Personal Assistant to the Managing Director. Provide administrative assistant support to Managing Director in any company related matters as well as a private hands-on assistant for his wife and personal life. Assist with personal shopping and errands for MD and his wife. Manage urgent requests as and when required on a company and personal basis. Manage executive calendar, ensure it is optimally managed for internal and external meetings and duties. Communicate meetings and other appointments to executives and ensure no scheduling conflicts. Scheduling and planning of executive meetings and events. Co-ordinate and book appropriate travel arrangements, including domestic and international travel itineraries and visas. Assist with overseas customer’s bookings and reservations. Receive all MD’s emails, ensure a high response rate to emails, messages, and other communications. Within prescribed mandate send emails on behalf of MD. Ensure and maintain the confidentiality of all appropriate communications and documentation. Track and help drive completion of key deliverables, proactively communicate status with executives and follow up on outstanding items until completed. Create, edit and prepare presentations, graphs, spreadsheets, and documents. Create and maintain a database with contacts, telephone numbers, and e-mail addresses. Manage and reconcile personal bank accounts and credit cards. Pay and manage all personal payments. Submit and manage all medical aid requirements, claims, forms, and payments. Arrange, order and assist with making staff lunch provided by the company when needed. Manage collation of information as requested. Implement and manage filing system. Manage and do monthly shopping for orphanage school supported by the company as well as managing the school’s two staff members. Manage all leave, pension and medical aid requirements for MD’s three home staff members.
Personal Assistant to CEO at Honeydew Dairies
South Africa, Nottingham Road
From June 2011 to December 2013
Personal Assistant to CEO – assisting with all aspects of the company where needed. Managing the CEO diary, appointments, calls, and all travel arrangements. Payment & Reconciliation of personal accounts and matters Management & supervision of cleaning staff & reception staff Office equipment and orders Security Liaising with the security company and dealing with day-to-day issues Marketing/ Promotions Website Maintenance / Sponsorship Liaison/ Function Coordinator Brand Management All aspects of product labels and product listings Export Orders Customer liaison, paperwork, and orders for Export SOP Documents Control and update of all Standers Operating Procedures for factory Reports Responsible for month end reports and sales reports Logistics Controlling all aspects of Kubanda Logistics, the CEO’s independent Logistics Company with a fleet of 8 long haul trucks. Coordinating loads and return loads, constant contact with the drivers, all debtors, and creditors. Creating invoices, statements, etc. on Pastel. Process all payments, handling insurance and all claims.
HR & Personal Assistant at Sunfield Home Howick
South Sudan, Howick
From September 2008 to May 2011
Personal Assistant to General Manager & HR Administrative: Attending to incoming correspondence for the Home, replying to general enquiries. Screening and handling all staff vacancy and applications. General Secretarial duties as well as all Directors requirements, Board minutes and correspondence. Resident applications and files. Marketing: All advertising & marketing for the Home. Presentations/ Monthly Newsletter. Organizing and assisting with yearly Home Fundraising Functions. HR: Attending to all staff records, issues, and salaries. Disciplinary procedures, hearings, etc. Staff pension, leave appointments, resignations & WCA. Labour Issues: Assisting with the Department of Labour issues. Health & Safety: Compiling and controlling all Health & Safety manuals/requirements. Payroll: Processing & handling all salaries on Pastel. UIF & PAYE returns. Creditors: Paying creditors and reconciling of accounts as well as handling all Petty Cash for the Home. Government Dept: Attend all Dept of Health & Social Development meetings and attend to monthly reports and requirements.
Marketing & Sales at Hans Merensky Holdings
South Africa, Pietermaritzburg
From June 1999 to September 2008
General Office Duties.Filing, Typing, minute taking, etc. Travel arrangements / Petty Cash/ Creditors & payments. Office Management – office supplies, refreshments, supplies etc. Staff records – leave, medical aid, petrol cards & medical aid. Sales & Orders. Capturing & updating all sales orders on Accpac, distribute DN’s All sales reports / Customer credit limits / Assist with Export Office Accounts/ Petty Cash/ Function Coordinator/ Stationery & Office Supplies Sales for Eastern Cape Generating customer orders on the ACCPAC system and KZN Regions as Maintaining a customer database with specifications in terms of volume and mix well as Hardwoods Maintaining and updating order and delivery schedules Controller Following up mills on customer orders and give status reports to Account Managers & customers Monitoring the supply of timber against available credit limits Preparing relevant documentation for customer claims against invoicing Generating crystal reports daily Providing Account Managers with sales figures daily. Events coordinating for annual events e.g. Annual Customer Golf Day, Fundraising, etc. Liaison between the Customer, Sawmill and Accounts Managers All Sales Statistics
Virtual Personal Assistant at Call Cath
South Africa, Howick
From March 2019 to present
Virtual Personal Assistant Services e-mail and calendar management and optimization Accounts payments Human Resources Standard Operating Procedures Minutes Data entry and consolidating Spreadsheets and graphs Typing Enquiries Online support Invoicing Payments and follow through on any requirements Business presentations /slides Digital designs Brochures Customize company forms / letterheads/ documentation Business cards/ invitations / Menus Flight options and bookings Hotel and car reservations Travel insurance Visa applications and requirements Available to assist with any problems while traveling Website design and set up Social media setup, management and posting. Online shopping assistance, setup and ordering Consolidate accounts and payments All aspects of Lifestyle management Medical aid payments, refunds and management Online booking and arrangements Seminar preparation and planning. Venue Hire Catering arrangements. Invitations, menu’s design
Studying at Newcastle High School
Number of completed jobs: 0
Clients:
Job title | Client | Budget | Job Post Expires | Status |
---|---|---|---|---|
Administrative/ virtual-assistant | Bluesky Studio and Artistic Designs | $ 450 | 07/07/2019 | Closed |
Customer Admin Support | Daiwa House Group(DHG) | $ 3500 | 06/07/2019 | Closed |
Administrative/ virtual-assistant | Henry Wilfred | $ 750 | 18/06/2019 | Closed |
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