Logistics /Admin Officer at Sora Marine Services (Banana Island Project)

Qatar, Doha

From September 2016 to present

To maintain a project related information management system for contracts (rental and HR). Prepare and file documents for signature and/or action, as necessary and ensure that proper filing systems are in place for the office. Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for vehicle and equipment maintenance. Maintain asset and inventory lists. Plan, direct, and coordinate all logistic/procurement process. To implement and maintain a thorough inventory system and aid distribution tracking system. Schedule vehicle use to meet programmatic and operational needs by maintain vehicle movement board daily and managing vehicle request forms. Organize regular service schedules for vehicles, maintain service schedule files and ensure major repairs are done in a timely manner by a professional Mechanic Responsible for the transport and supply management for the office and field. Assist Program and operational personnel in regular procurement planning meetings Assist the Project Manager in organizing project related workshops and meetings in terms of logistics and any other necessary preparations Participate in hiring and disciplinary measures for drivers, manage drivers, leave schedules ensuring smooth operation of the fleet. Inform staff about security situations in the area, coordinate with local authorities and other agencies on security related issues and provide appropriate advice to the staff and in particular, to the management team. To provide daily, weekly, monthly, quarterly, and annual written report to the project manager regarding the logistic activities. Contracts follow up (Vehicle/House/Hotel/Internet/Fuel etc.) Involve in general procurement, order processing and progressing. Be Aware of HSE hazards and risks associated with operations process and implement control measures associated with the same. Awareness of emergency situations associated with operation process, related emergency plans, and take part in emergency drills. Cover HR and PRO duties if necessary: 1. Recruits, interviews, tests and selects employees to fill vacant positions. 2. Keeps records of benefits plans and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations. 3. Maintains employee personnel file and controls holiday and medical leave of each employee. 4. Prepare contracts and employment offers as per request of Administration Manager. 5. Handles the execution of HR tasks providing administrative support to Administration Manager. 6. Process all pending applications for employment visa, business visa, residence visa, exit visa or driving license. Complete other administrative tasks, as necessary and as requested by the line manager. Translation of invoices, quotations and other documents if necessary. Process all required documents in Arabic

Fleet Supervisor at TOYOTA Qatar

Qatar, Doha

From September 2013 to September 2014

Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for vehicle and equipment maintenance. Maintain records concerning operations and programs; prepare reports on operations and activities. Interviews, trains and motivates employees, assigns and evaluates work, conducts performance appraisals; inspects completed work to ensure proper work performance. Assists with the planning and development of annual budget for assigned area. Inspects work areas to ensure safe and clean conditions are maintained at all times. Work with other groups to prevent, identify and resolve equipment and service problems. Supporting automotive safety and regulatory compliance by conducting facility audits, following up on issues, and coordinating safety and regulatory training. Keeps in contact with other supervisors about the status of repair work so they may reassign work if necessary. Answer questions and provide information to the public, investigate complaints and recommend corrective action as necessary to resolve complaints.